What Are the Benefits of VoIP for Organisations?

VoIP for business is now the defacto standard for business communications. Having established itself during the pandemic as essential to communicate with remote workers, customers, and suppliers, the push is to find new and innovative ways to leverage VoIP for business to provide more cost benefits and deliver new cost-effective services.

VoIP is usually viewed as the basis of a Unified Communications Strategy. All internal and external communications are moved onto a digital platform, and users can move seamlessly between different communication modes. They share global address books and can communicate directly with a customer or colleague from the address book, or even an email address.  

Several suppliers, including Microsoft, provide hooks into their core Office systems to allow other applications to share contact information. It has the undoubted benefit of keeping contact lists up to date.Continue reading

How VoIP Can Help in Remote Working

Working from home is rapidly becoming the new normal worldwide.  Businesses are quickly modifying their strategies and operations to accommodate it.    Ome area of particular interest is that of integrating VoIP for Business into the remote working scenario.

There has, admittedly, been a slow move towards remote working as the digital infrastructure spreads and improves in recent years.  Internet access through WiFi has become common in public spaces like hotels and malls and through fiber connections to homes.

The pandemic has accelerated this process, mainly through companies forced to have locked-down workers working from home.  A second driver has been the effect on bricks and mortar retail outlets.  Foot traffic has plummeted, retail shops are closing, and the malls they operate in are closing,  some never to reopen.   Retailers are forced into an e-commerce environment.   It’s no longer developmental but survival strategies.Continue reading

Are VoIP Solutions beneficial to Schools and Universities?

VoIP Solutions have been enthusiastically embraced by individuals and businesses. For some, it is no other reason than the substantial cost savings in moving from the tolled PSTN network to toll-free internet connections. There are, of course,  other benefits in improvements in operational processes and customer service levels.

One of the strategic moves forced on IT by the events of 2020 has been the move to remote working. Resources have been diverted from planned projects to emergency projects to enable the transition. VoIP Solutions have been a significant growth element, either as new implementations or developing an existing Unified Communications Strategy.

One question that is often asked, particularly in the education environment, is whether VoIP Solutions make a positive contribution. The answer is a resounding YES, and not just for Education. Any campus style, multi-building, or multi-site environment will benefit.Continue reading

5 Things to Consider Before Signing a Contract with a VoIP Provider

Most, if not all IT Departments are under cost pressure. They are being asked to continue with business as usual and provide support for remote working and work from home imposed by COVID-19.   Some are also managing the transition to full online e-commerce. With no increase in budget or staff.

One solution that is becoming increasingly popular is outsourcing VoIP systems to a Managed Service Provider (“MSP”) that provides both software support -and VoIP Phone maintenance. That fixes some budget costs and frees staff to carry out more urgent tasks.

Managed Outsourcing, in this case, only part of the VoIP environment is outsourced. A typical case is the maintenance and installation of VoIP Phones. This will involve having MSP staff on site. Full outsourcing, on the other hand, the MSP takes responsibility for the operation and management of the full VoIP environment. This can be accomplished either inhouse or on an MSP’s premises. In-House, the MSP manages your existing environment. They can also duplicate your environment on their site. Typically users outsource management to the MSP and hand full control over to them.

If you intend to use an MSP, you are embarking on a long-lasting business relationship and one in which the MSP will have access to most, if not all, of your business secrets.Continue reading

VoIP Hard Phones vs Softphones: What’s the difference and Which is Better?

VoIP has become commonplace in recent times, both in business and as a personal communications tool. The benefits are such that it becomes a no-brainer for both individuals and businesses to move to VoIP, principally because of the reductions in long-distance comms costs.

Cordless home systems based on DECT technology, with a core unit attached to the PSTN, and satellite units communicating over wireless had been around for some time before VoIP.  They were similar to VoIP systems but lacked versatility and features in comparison with the later true IP based systems.

Recently, the use of WiFi as a primary network topology, coupled with mobile technology, has become more and more common.

As a result, one of the considerations when planning a VoIP environment is the type of handsets needed. The handset type will depend to a large extent on the network environment and the type of anticipated usage.

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How can SIP Trunking Benefit Your Business

Most businesses, small and large, now use VoIP technologies as the core of their Unified Communications strategy.  The benefits, financial, operational and to their business profile are undeniable, making VoIP a no brainer.

Within VoIP, there are several options that an organisation can choose to improve the quality of service.  Among these are SIP Trunks.

SIP Trunks replace the physical connections provided by traditional communications suppliers.  Simply put, a SIP Trunk is the digital equivalent of the conventional physical link. It is usually called a data circuit.  It supports voice, data, streaming media and video services, the basis of a business Unified Communications environment.Continue reading

Fixed VoIP and Non-Fixed VoIP: Know the difference

VoIP has become commonplace in the commercial and personal world in recent times.   Businesses, large and small, have taken to VoIP because of the cost and business benefits it brings.   Simply put, it avoids the costs associated with PSTN connections by routing communications over the Internet.  This allows VoIP service providers to bundle in other features such as free or low-cost long-distance and international calls.

In addition to providing on-premises VoIP calls, the digital format of VoIP provides connectivity for WiFi-enabled smart devices such as smartphones and tablets.  Remote and home working have increased significantly because of the Covid epidemic, and VoIP over public and private WiFi networks and VPN connections are rapidly becoming the norm.Continue reading

How to Switch to Cloud PBX Efficiently and Effectively

Calling a business is the first point of contact between the business and the outside world.  This first impression must be a good one.  Most callers nowadays expect a response, and a failed call is not an acceptable outcome.  Additionally, most callers expect to be able to use a variety of communications methods, traditional PSTN calls, internet access to a call centre and digital interfaces over specialised applications and social media.

The advent of digital PBX solutions has allowed all businesses to move to digital telephony as part of a unified communications strategy meeting these requirements. Cost savings, improvements in business profile and increased customer service levels are some of the major benefits of a digital PBX environment.

Switching to a Cloud PBX is a programme that involves both technology and people.   Doing it efficiently and effectively requires careful consideration of both elements.Continue reading

7 Reasons Why Many Businesses are Choosing Cloud PBX

One of the major benefits of the digital revolution for business has been the emergence of computer-based PBX systems offering advanced features. in the past, these were limited to larger companies but the emergence of cloud-based technologies has seen the emergence of the Cloud PBX which allows small companies the benefits of voice over IP but at a vastly reduced cost.

Here are 7 benefits which will come to a business if they implement a Cloud PBX solution:Continue reading

How Does Eavesdropping Exploit Affect Your VoIP Phone

How Does Eavesdropping Exploit Affect Your VoIP Phone

Business and home users have taken to VoIP like ducks to water. To both, it offers cost savings and convenience. To businesses, it provides the opportunity to use advanced communications features over and above the traditional land-line POTS solution. Rolling out toll-free International calling and video-conferencing, providing advanced call management to customer support centres and improving their overall business profile is now achievable and a modest and controllable cost.

Originally needing big iron, small businesses can run a virtual PBX on a dedicated desktop PC and take advantage of those new offerings.

However, as with all digital advances, security comes into play and VoIP Security is no exception.Continue reading